- Location: Montréal, Québec
- Salary: $60,000 – $70,000 per year
- Job Type: Permanent
Advantages
– Competitive salary
– Permanent, full-time role, 35 hours/week, in downtown Montreal
– Flexible and competitive benefits, including a staff savings plan where the employer matches your voluntary contributions, a defined benefit pension plan, a $750 wellness and healthcare spending account, to name a few
– In addition, paid vacation per year, five personal days, sick days as needed, and the office is closed from December 25th to January 1st
– A hybrid work model (maximum 3-4 days in the office)
Responsibilities
Plan and coordinate domestic and international travel logistics (flights, accommodations, itineraries, expense reports).
Manage calendars, organize meetings across different time zones, and prepare necessary support documents.
Contribute to the drafting and formatting of presentations, reports, and communications for internal and external audiences.
Liaise between internal teams and external partners to ensure optimal coordination.
Process invoices, purchase orders, and expense reports in accordance with internal policies and procedures.
Provide ad hoc support to the Executive Assistant when required.
Qualifications
College diploma (DEP or DEC) in office technology or a related field.
A minimum of three (3) years of relevant experience in administrative support, preferably in a corporate or public affairs environment.
Proven experience in managing executive agendas and organizing complex trips.
Excellent command of Microsoft Office (Word, Excel, PowerPoint, Outlook).
Strong organizational, priority, and time management skills.
Excellent oral and written communication skills, in both French and English.
Discretion, diplomacy, and a high sense of professionalism.
Demonstrated ability to work independently and adapt quickly to changing priorities.
Reliability, proactivity, and organizational skills are essential qualities.